Sitelink’s eSign paperless agreement technology delivers secure paperless leases and agreements for users of SiteLink Web Edition.
The Paperless Office is not a Dream!
Self Storage sites around the world generate thousands of pieces of paper every year and once you have been business for several years the storage of thousands of agreements. Some will say that’s okay because you’re in the storage business – reality is that these agreements take up space and importantly are not that easy to locate.
SiteLink Web Edition recently added a new feature called eSign. Using this feature means that self storage operators, managers and staff can prepare electronic agreement for signing my customers using commercially available trackpads or tablets in the store at time of sign up.
There are a number of practical reasons why using the digital signature technology will save storage operators time and money.
- Agreements no longer need to be stored in paper files taking up space.
- agreements are electronically verified and can be viewed by staff and management.
- Electronic retention means that these agreements are recoverable in the event of a dispute or litigation.
One of the key features of the new technology is that there is a signature component for the facility manager to sign, ensuring that the lease has been reviewed.
A management console is designed for lease auditing by senior staff and that all electronic agreements and leases and agreements can be ordered for compliance which is a very time-consuming task when leases and agreements are on paper.
Sitelink’s eSign agreements are available in HTML format to deliver a professional looking appearance and for multiple store operators; these agreements can be cloned across all stores easily.
Under the Australian electronics transactions Act UETA documents executed online with electronic signatures that are not exempted or excluded are legally valid with the same legal standing as paper documents executed by hand.
Sitelink’s eSign technologies designed to contain the attribute that the Australian electronic transactions act, UETA and ESIGN set forth for electronic signature to be enforceable. Each of these acts reinforcing the validity of many types of electronic agreements. According to a ESIGN for example a contract may not be denied legal effect, validity, or enforceability, solely because electronic signature for electronic record was used in its formation.
Providing an extensive audit trail that serves as a third party validation of transaction completion, including information such as the signers email address, name, authentication method, IP address with timestamp, document hash codes, and an embedded signature certificate provides safety and legal redress as to the validity of the signatory party.
eSign agreements are kept on file electronically for seven years, which is to use pass the statutory limit for the legal requirement for record-keeping by business. If you are a SiteLink user in Australia or New Zealand and want to know more Click Here